AI NOTE TAKER – PRIVACY POLICY

Last Updated: February 2026

AI Note Taker (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the AI Note Taker mobile application and related services (the “Services”).

If you do not agree with this Privacy Policy, please do not use the Services.

1. WHO WE ARE

AI Note Taker operates the AI Note Taker mobile application.

📧 Contact Email: support@neo-stacks.com

For the purposes of applicable data protection laws, AI Note Taker acts as the data controller of your personal data.

2. AGE REQUIREMENT

You must be at least 13 years old (or the minimum legal age required in your jurisdiction) to use the Services.

We do not knowingly collect personal data from children under 13. If we become aware that such data has been collected, we will delete it promptly.

If you believe that a child under 13 has provided personal data to us, please contact us at:

📧 support@neo-stacks.com

3. INFORMATION WE COLLECT

We collect only the information necessary to provide the core functionality of the app.

3.1 Contact Information (Optional)

Email address (only if you choose to share a summary via email)

Purpose: To send summaries at your request.
Legal Basis: Performance of contract.

AI Note Taker does not require account registration to use the Services.

3.2 Audio Data

Voice recordings you create or upload within the app.

Purpose: To generate transcripts and summaries.
Audio recordings are processed solely to provide transcription and summarization functionality.
Legal Basis: Performance of contract.

3.3 Generated Data

Transcripts
Summaries
AI-generated outputs

Purpose: To provide core app functionality.
Legal Basis: Performance of contract.

3.4 Subscription & Identifier Information

Anonymous subscription-related identifiers (e.g., RevenueCat App User ID)
Purchase status

Purpose: To manage subscriptions and unlock premium features.
Legal Basis: Performance of contract.

We do not collect or store your payment card information. Payments are processed securely by Apple through the App Store.

3.5 Usage & Diagnostic Data

Crash reports
Performance logs
Feature interaction data

Purpose: To improve performance, reliability, and user experience.
Legal Basis: Legitimate interests.

3.6 Device Information

IP address
Device type
Operating system
App version

Certain device and IP information may be automatically processed by our service providers for security, operational, or troubleshooting purposes.

Purpose: Security, analytics, subscription validation, and troubleshooting.
Legal Basis: Legitimate interests.

4. HOW WE USE YOUR INFORMATION

We use your information to:

Provide audio transcription and AI summarization
Deliver transcripts and summaries
Manage subscriptions
Improve app performance and stability
Respond to support requests
Comply with legal obligations

We do not sell personal data for monetary value.

5. AI PROCESSING

AI Note Taker uses:

On-device transcription technology where applicable
Secure third-party AI providers (such as OpenAI) for summarization

When third-party AI providers process your data:

They act as data processors
They process data only under our instructions
They do not use your data to train their models unless explicitly permitted under their policies

We do not sell your audio recordings or transcripts.

6. DATA STORAGE

Recordings and transcripts are stored locally on your device unless processed temporarily for AI summarization.

We do not operate a user account database or meeting bot system.

We do not access your calendar, email account, or external meeting platforms.

7. DATA RETENTION

We retain personal data only as long as necessary to:

Provide the Services
Comply with legal obligations
Resolve disputes
Enforce agreements

You may delete recordings and transcripts within the app. Once permanently deleted, they cannot be recovered.

8. DATA SHARING

We may share data with:

AI processing providers (e.g., OpenAI)
Subscription management services (e.g., RevenueCat)
Apple for payment processing
Analytics or crash reporting providers (if applicable)

We may disclose information if required by law.

We do not sell personal data.

9. INTERNATIONAL DATA TRANSFERS

Your data may be transferred and processed outside your country.

Where required, we implement appropriate safeguards such as:

Standard Contractual Clauses (SCCs)
Adequacy decisions
Other legally approved mechanisms

10. YOUR RIGHTS

Depending on your location, you may have the right to:

Access your data
Correct inaccurate data
Request deletion
Restrict processing
Object to processing
Request data portability
Withdraw consent
Lodge a complaint with a data protection authority

To exercise your rights, contact:

📧 support@neo-stacks.com
Subject: “Privacy Request”

11. CALIFORNIA PRIVACY RIGHTS (CCPA/CPRA)

California residents may request:

Disclosure of collected data
Deletion of personal data
Confirmation that we do not sell personal data

We do not sell personal data for monetary value.

To submit a request:
📧 support@neo-stacks.com
Subject line: “CCPA Request”

12. CANADA & AUSTRALIA

We comply with:

PIPEDA (Canada)
Australian Privacy Principles (APPs)

13. SECURITY

We implement industry-standard security measures including:

Encryption in transit (HTTPS/TLS)
Secure service providers
Access controls
Monitoring and logging

However, no method of transmission or storage is completely secure.

14. MARKETING

We do not send marketing communications unless you explicitly opt in.
You may unsubscribe at any time.

15. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically. Updates will be posted within the app or on our website.

16. CONTACT

For privacy-related questions or requests:

📧 support@neo-stacks.com
Subject: “Privacy Inquiry”